ITEC Career Center

Executive Assistant

POSTED: June 13, 2023

Full-time Salary: $50,000.00 – $60,000.00 per year 

Job description 

This is a full-time position, and the salary is commensurate with experience. 

Manage a broad variety of administrative tasks for the Global Executive Director and National staff, including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. 

 

This position with the Israel Tennis & Education Centers Foundation will report to the Global Executive Director in New York City. 

 

Roles & Responsibilities 

  • Work closely with the Global Executive Director to keep her informed of and prepared for upcoming commitments and responsibilities, monitoring and responding to her emails when necessary and to ensure appropriate follow up 
  • Communicate directly, and on behalf of the Global Executive Director with Board members, ITEC Foundation Leadership, donors, staff and vendors, etc. 
  • Producing information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics 
  • Perform general office duties such as making copies, filing, distributing mail and ordering supplies. 
  • Preparing and maintain donor thank you letters, acknowledgement cards and track signed pledge agreement letters 
  • Track and monitor Board annual conflict of interest statements 
  • Processing incoming checks, prepare copies for Development Operations Director and prepare checks for bank deposits 
  • Process all invoices and HR related functions with ITEC’s Director of Operations and human resource firms. Follow-up after events and meetings (letters to host, committee, etc.) 
  • Preparing minutes from audio recording for committee meetings and board meetings 

Skills required: 

  • Familiarity with Israeli culture and knowledge of Hebrew a plus 
  • Bachelor’s Degree required and a minimum of 3+ years of experience as an Executive Assistant reporting directly to senior management 
  • Expert-level experience with Outlook, Microsoft Word, Excel, PowerPoint, Google Suite, Publisher, Adobe Acrobat, or another graphics software package. 
  • Raiser’s Edge NXT Donor database and Constant Contact e-marketing experience a plus. 
  • Strong organizational, project & event management skills, attention to detail and problem-solving skills with impeccable multi-tasking abilities. 
  • Ability to anticipate and use intuition, judgment, business/organizational knowledge, motivational techniques, and personal leadership to meet the Global Executive Director, staff, and Board member needs 

Benefits: 

  • 401(k) 
  • Dental insurance 
  • Flexible schedule 
  • Health insurance 
  • Paid time off 
  • Vision insurance 

Schedule: 

  • 8 hour shift 
  • Day shift 
  • Monday to Friday 

Ability to commute/relocate: 

  • New York, NY 10022: Reliably commute or planning to relocate before starting work (Required) 

Work Location: In person 

 To apply, email cover letter and resume to Karin Buchholz at kbuchholz@itecenters.org